“Visamane” is Japan’s first foreign labor management service created to protect employers from charges of promoting illegal employment due to fraud/lack of management of foreign workers.
“Visamane” is Japan’s first foreign labor management service created to protect employers from charges of promoting illegal employment due to fraud/lack of management of foreign workers. The risk of promoting illegal employment can be eliminated through features such as collecting pledges at the time of employment, checking forged residence cards, and alerting you to the expiration of your residence permit. Furthermore, labor management for foreigners, which is a time-consuming task, can be managed by 1/10 by cloud management. It is a system that can reduce risks and management efforts.
Reduces the risk of being arrested for promoting illegal employment
Labor shortages are becoming a serious social problem in Japan. Among them, the labor force of foreign nationals residing in Japan is valuable.
In recent years, many companies have stepped up their recruitment of foreign nationals to resolve labor shortages. On the other hand, it has become a problem that foreign nationals lack sufficient knowledge of labor management and are frequently arrested for the crime of promoting illegal employment.
When companies hire foreign nationals, they are obligated to manage their employees as stipulated by law. However, labor management for foreigners has many items that must be checked compared to labor management for Japanese people, and management costs are considerable.
You want to hire foreigners! But you are worried about the risks of labor management for foreigners. “Visamane” was created for such people.
System features and benefits introduction
1. Cloud management of residence card
Before the introduction of VisaMane, labor management work for foreigners was managed using spreadsheet software such as Excel or analog methods. By introducing VisaMane, a business flow with approximately 9 steps, systematizes the business and manages the necessary data in the cloud. Anyone can easily access and check information anytime, anywhere. Compared to Excel and paper management work, the man-hours are less than 1/10 of what they used to be! VisaMane allows paperless management of documents other than residence cards when hiring foreigners.
2. Residence card expiry alert notification
One thing to be aware of when dealing with charges of promoting illegal employment is the expiry date of your residence card. There are cases where continuing to employ an employee without realizing that their period of stay has expired is a crime of promoting illegal employment.
If you use Visamane, alerts will be sent to headquarters, stores, and employees by email based on the expiration date managed by Visamane. Therefore, you can encourage your employees to update their residence cards and re-register with Visa Manager without fail, reducing risks. In addition to the expiration date, you can also receive alerts about whether or not you have permission to engage in activities other than that permitted, work restrictions, etc.
3. Preparation of foreign employment status notification form
System main function introduction
1. Dashboard
You can check warnings (employees who are not allowed to work) and renewal requirements (employees whose residence cards are about to expire) on the dashboard at a glance.
2. OCR reading of residence card information
You can more easily convert photos of residence cards that employees have uploaded to VisaMane into data using the OCR function.
3. Employee registration & renewal
Employees directly upload their residence card photos and employee information from their smartphones or tablets.
4. Image collection upon request
You can request blurred or unuploaded images from your employees and have them upload them for you.
5. Creation of employment status notification form
With one click, you can create an employment status notification form in Excel or CSV using the data on VisaMane.
6. Setting mandatory collection items
In addition to residence cards, employees can freely set the collection of student ID cards, passports, and other information that customers want to collect.
Miichisoft work introduction
Miichisoft was not involved in the development of VisaMane from the beginning, but when the system had been in operation for a long time and the data in the production environment was growing. The development team received the following two missions.
- Renew the system to improve performance and usability by using new languages and frameworks, to make it easier and more convenient for clients using VisaMane.
- As VisaMane continues to grow, we need to integrate with other systems and add many new features to meet new requirements and demands from our clients.
Normally, when renewing an existing system, it is important to understand the specifications of the entire system from the beginning so that the new system will function correctly. The architecture must be designed properly in the early stages to improve performance and allow for easier expansion in the future. It is no exaggeration to say that architecture is the soul of a new system.
In this project, Miichisoft was responsible for both the front end and back end. At first, it was difficult to understand the system specifications, but we were very fortunate to be able to work with the customer’s development team, and everything went smoothly. The project was able to achieve the set quality and goals. Significant improvements in performance, system functionality, code quality, and security compared to existing systems.
Finally, comments from customers
It was a difficult project to update a system developed by another company in a different language, but thanks to your company’s advanced technical capabilities and ability to understand Japanese, we were able to complete the project. We had to analyze the source code and port the parts that were not mentioned in the specifications, but the result was that we were able to release it without any major problems, which exceeded our expectations. Right before the release, the amount of work required for revisions increased, but the fact that they worked overtime to respond to the requests was very helpful.
In addition, even after the release, they continued to handle highly difficult projects such as refactoring to improve quality and fixing vulnerabilities, and I am very satisfied that everything progressed as planned. We would like to continue to rely on your company in the future. Thank you for your continued support.
Please check the original site here for details. Visamane
